Visitor management, built for compliance.
A compliance-first platform built for healthcare, education, and corporate environments—where every check-in carries real accountability.
Not a generic check-in tool. A platform for each environment.
Healthcare Organizations & Care Facilities
Healthcare carries the highest standard of accountability — visitors interact with vulnerable populations, sensitive records, and regulated spaces every day. A paper logbook here is not just inefficient; it is a liability.
Purpose-built for the full spectrum of healthcare and human services organizations:
- Assisted Living & Skilled Nursing Facilities
- Home Health & Hospice Agencies
- Behavioral Health & Substance Abuse Treatment Centers
- Outpatient Clinics & Physician Offices
- Dialysis & Rehabilitation Centers
- Community Health Centers & FQHCs
Every visitor tied to the right patient or resident, every record retained and searchable, and a compliance report delivered automatically each month — every audit answered with confidence.
- ✓ Resident and patient directory managed by your administrative team
- ✓ Visitor logs tied to individual residents or patients, with reason for visit documented
- ✓ Automated monthly compliance reports emailed to your designated administrator
- ✓ On-demand reporting for a single location or all locations at once
- ✓ HIPAA minimum necessary standard applied throughout the platform
- ✓ Full 10-year data retention, with consent captured and timestamped at every visit
Education & After-School
FERPA-aligned child safety and pickup authorization for schools and after-school programs. Protect every child at every dismissal.
Built for the full range of education and youth-services environments:
- Public School Districts
- Private & Charter Schools
- After-School & Enrichment Programs
- Daycare & Early Learning Centers
- Summer & Day Camps
- Tutoring & Youth Activity Centers
Every pickup verified against the authorized guardian list, and every release logged with a photo and timestamp — a complete chain of custody for every child, every day.
- ✓ Pre-loaded authorized guardian list per child
- ✓ Driver's license scan at pickup — identity verified before release
- ✓ Photo captured of every person picking up — stored with the visit record
- ✓ Authorized pickup: instant notification to staff to bring child forward
- ✓ Unauthorized pickup attempt: critical real-time alert to staff
- ✓ Full auditable chain of custody for every child pickup event
- ✓ Real-time dashboard of who is on campus during each dismissal window
- ✓ On-demand reports and full pickup history from the admin panel
Corporate & Commercial
Professional, branded visitor management for offices, campuses, and multi-tenant buildings. Your lobby, your brand.
Designed for a wide range of corporate and commercial spaces:
- Corporate Offices & Headquarters
- Multi-Tenant Office Buildings
- Corporate & Business Campuses
- Coworking & Flexible Workspaces
- Manufacturing & Warehouse Facilities
- Professional & Financial Services Firms
Every guest greeted by your brand, and every host notified the moment their visitor arrives — a polished front-desk experience without the front-desk overhead.
- ✓ Visitor self-service check-in on a dedicated kiosk tablet
- ✓ Host employee directory — visitors select who they are meeting
- ✓ Instant email and SMS notification to the host on arrival
- ✓ Group visit support — log delegations as a single entry
- ✓ Auto checkout at end of day with administrative warning workflow
- ✓ White-label branding — your logo, colors, and welcome message
- ✓ On-demand reports and full visitor history from the admin panel
- ✓ Multi-location management — one dashboard for every building
Every Industry That Takes Compliance Seriously
Visitor management is not a healthcare-only problem. Any organization that operates a physical location, receives outside visitors, or operates under regulatory oversight has the same fundamental challenge — knowing who came, when they came, why they came, and whether they were authorized to be there.
Our platform serves every industry where that answer matters.
Healthcare Organizations & Care Facilities
Assisted Living Facilities, Skilled Nursing Facilities, Home Health Agencies, Adult Day Care Centers, Behavioral Health Centers, Outpatient Clinics, Dialysis Centers, Hospice Facilities, Rehabilitation Centers, Community Health Centers, and Insurance Plan Member Service Offices.
Compliance drivers: HIPAA, AHCA, Joint Commission, CMS Conditions of Participation
Education & Child Services
After-school programs, extracurricular activity centers, private and charter schools, tutoring and enrichment centers, and youth development organizations.
Compliance drivers: FERPA, state child safety regulations, authorized pickup requirements
Corporate & Commercial Offices
Corporate headquarters, regional offices, office parks, co-working and shared office environments, data centers, and financial services and banking branch offices.
Compliance drivers: SOC 2, ISO 27001, internal security policies, insurance requirements
Construction & Industrial Sites
Large general contractors managing active multi-trade job sites, manufacturing plants, warehouses and distribution centers, and utilities and energy facilities.
Compliance drivers: OSHA contractor access logging, site safety requirements, subcontractor management, liability documentation
Regulated Consumer Industries
Licensed cannabis dispensaries and cultivation facilities operating under state compliance frameworks, and federally licensed firearms dealers subject to ATF access and visitor documentation requirements.
Compliance drivers: State cannabis regulatory bodies, ATF compliance, controlled access documentation
Insurance Organizations
Insurance company headquarters, regional claim centers, and member-facing service offices where policyholders, claimants, and third-party vendors visit regularly.
Compliance drivers: State insurance regulatory requirements, SOC 2, internal audit and access control standards
Legal & Professional Services
Law firms, accounting firms, and consulting organizations where client confidentiality and access control are foundational professional obligations.
Compliance drivers: Client confidentiality obligations, bar association standards, internal security policies
Pharmaceutical & Life Sciences
Pharmaceutical manufacturing facilities, research and development labs, and clinical trial sites where visitor access to controlled environments must be documented and auditable.
Compliance drivers: FDA 21 CFR Part 11, GMP access control requirements, research confidentiality
If your industry requires you to know who is in your building — and most do — our platform was built for you.
We Know the Struggle. We Built the Solution.
If you manage a facility, you have lived this. The paper logbook that disappears on the busiest day of the week. The pen that runs dry mid-signature. The surveyor who arrives unannounced asking for records from eight months ago. The child picked up by someone whose name you do not recognize and cannot verify.
These are not small inconveniences. They are operational risks, compliance exposures, and in some cases — safety failures waiting to happen.
We built this platform because the organizations that need visitor management the most are still solving it with a $4 spiral notebook and a prayer.
One Platform. Every Facility. Complete Control.
Everything your organization needs to manage visitors across every location, every role, and every brand — from a single account.
A compliance-first workflow, every single visit.
Every check-in follows the same eight-step process—designed around your industry's compliance requirements, not as an afterthought, but as the foundation.
Complete Hardware. Delivered. Configured. Ready.
We do not just sell software. We deliver a complete, production-ready visitor management station — sourced, pre-configured, and shipped directly to your facility. No IT department. No setup headaches. No implementation fees. Plug it in and you are live.
- ✓ One-time hardware cost covers iPad, commercial kiosk stand, ID scanner, and delivery
- ✓ Hardware is yours from day one — no strings attached
- ✓ Monthly SaaS subscription begins at go-live
Whether you choose software only, outright hardware purchase, or monthly financing — there is no implementation fee. No onboarding charge. No setup cost. We absorb that investment because we are confident you will see the value from day one and stay with us for years.
Compliance is not a feature. It is the foundation.
MI Digital Labs was built from day one around the requirements of regulated industries. Every architectural decision—data isolation, audit trails, retention periods—was made with your auditor in mind, not bolted on after.
Audit-Ready. Every Day. Without the Scramble.
You spent months preparing. You trained your staff. You updated your policies. You walked every department and checked every box. And then a surveyor arrives, walks to your front desk, and asks for your visitor logs from the past six months.
Do not let a missing logbook, an illegible signature, or a gap in your records become a deficiency citation after everything your team worked so hard to achieve.
We know how much an audit costs — not just in time and money, but in stress, in morale, and in the confidence of the families and clients who trust your organization. The last thing you need is an avoidable finding on something as fundamental as visitor documentation.
We are here to help. We are here to support you. We are here to make compliance easier — not just on survey day, but every single day in between.
What Auditors Ask For. What We Deliver.
Multi-Location Organizations: One Report. Every Location. Zero Calls.
If your organization operates multiple facilities, audit preparation has historically meant calling every location manager, waiting for someone to find the right logbook, and manually compiling records into a single picture.
Not anymore.
Your administrative dashboard gives you a consolidated, real-time view of visitor activity across every location in your organization — filterable by date, location, visitor, resident, or visit type. Generate a unified compliance report for all locations in a single export. Share it with your surveyor, your legal team, or your board — in the format they need, on the timeline they require.
No phone calls. No waiting. No scrambling.
Built-In Compliance From Day One
- ✓ Every visitor consent acknowledgment logged with a precise timestamp
- ✓ Every visit record retained for a full 10 years — encrypted, backed up, and retrievable at any time
- ✓ Nothing is ever permanently deleted — soft-delete architecture preserves every record for audit and legal purposes
- ✓ Consent language customizable per vertical within HIPAA and FERPA compliant templates
- ✓ Complete audit trail for every administrative action — who changed what, when, and from which account
Because the organizations that serve the most vulnerable members of our communities deserve tools that protect them — not paper trails that fail them.
Security your IT team will sign off on.
Every layer — the connection, the login, the data, and the data center it lives in — is encrypted, access-controlled, and independently certified. The people who vet your vendors can check every box.
Encrypted in transit and at rest
Every connection runs over HTTPS with modern TLS, so data is protected the moment it leaves the kiosk. At rest, your records sit encrypted inside a certified environment — protected in motion and in storage, end to end.
Enterprise sign-in
SSO & MFA coming soonRole-based access control means each person sees exactly what their role requires and nothing more, behind secure, expiring sessions. Coming soon: multi-factor authentication and single sign-on with your Microsoft 365 or Google Workspace tenant — so your team signs in with the identity your IT department already governs.
Hosted in a certified data center
The platform runs in a state-of-the-art data center whose environment is certified to the same frameworks your regulators hold you to. Keeping your data inside that environment is on us.
One price. Every feature. No surprises.
Per location per month. Every feature included. No setup fee, no contracts required.
Transparent invoicing. No surprises.
- ✓Billing via Stripe — raw card data never touches our systems
- ✓Branded PDF invoices delivered automatically on every payment
- ✓Mid-month locations billed at a prorated daily rate
- ✓Full invoice history retained for 10 years in your admin panel
- ✓30-day grace period on failed payments with proactive notifications
The Admin Experience
A clean, powerful administrative dashboard gives your team complete visibility and control — from any device, at any time.
Complete oversight across your entire organization from a single dashboard — with location-level drill-down available at any time. No switching between accounts. No blind spots.
Why Organizations Choose Us
We built the platform that compliance-critical industries have needed for years — and our competitors still haven't caught up.
Frequently Asked Questions
About MI Digital Labs
MI Digital Labs was born from a simple but powerful conviction: the organizations that serve our communities — healthcare facilities, schools, and businesses of every size — deserve technology that works as hard as they do, without the enterprise price tag that puts it out of reach.
Based in South Florida, we are a team of passionate technologists with 25+ years of combined experience building technology solutions for organizations operating under the most demanding compliance frameworks in the country — HIPAA, FERPA, SOC 2, and beyond. We have spent our careers inside these industries. We know the challenges firsthand. And we got tired of watching great organizations manage critical operations with outdated tools.
The name MI Digital Labs reflects who we are — a team that blends creativity and experimentation with the precision and expertise that compliance-driven environments demand. We are not just building software. We are building the tools we would want to use ourselves.
At MI Digital Labs, we believe compliance should never be complicated. We believe every organization — regardless of size or budget — deserves enterprise-grade technology at a price that makes the decision easy. And we believe the best technology is the kind that quietly solves hard problems, so the people using it can focus on what they do best.
Our Values
We believe regulatory compliance should be a byproduct of good software, not a burden layered on top of it. Every feature we build starts with the question: does this make compliance easier?
Enterprise-grade does not have to mean enterprise-priced. We design for organizations of every size — from a single-location clinic to a multi-campus institution — so that no one gets left behind because of budget.
We have spent our careers inside compliance-driven industries. We know the pressure of an audit, the weight of a missing signature, and the cost of an outdated tool. We build with that experience in every line of code.
Your front desk is the first impression. Make it count.
Deploy in days, not months. No IT department required.